Outlook Calendar – Display an Additional Time Zone

Are you working in Microsoft Outlook? Do you often work with individuals residing in a different time zone? Did you know the Calendar feature in Outlook allows you to add an additional time zone?

Switch to to Calendar View, simply right-click over top of the times shown and choose Change Time Zone. Check off the box that says Show a second time zone. Type a label name (ie. TOR).  Use the Time zone drop down box to choose the additional time zone. For example, in addition to Mountain Time (US & Canada), you could add Eastern Time (US & Canada).  Click OK

                 Give it a try!

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Office 2007/2010 Keystrokes for Word, Excel, PowerPoint and Outlook

If you are using Microsoft Office 2007 or 2010 and would like to become more proficient by using keystrokes (the more you keep your hands on the keyboard, the more efficient you become), use the ALT key.

When you press the ALT key in Microsoft Word, Excel, Outlook and PowerPoint it assigns quick keys to each ribbon .  Press that quick key for the Ribbon you want to move to and all commands on that Ribbon are assigned another quick key .  Press that quick key to execute the command.  Its as easy as that!

These are called “Visual Keystrokes”!  Now you don’t have to try and remember all keystrokes – they are right there for you!

Note: Any keystrokes you used in previous versions of Office still work in Microsoft Office 2007/2010.

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Show your File Extensions!

Show your File Extensions!

Have you recently upgraded to Microsoft Office 2007 or 2010? By turning on your file extensions in Windows Explorer, you can see if you are opening an older version or the newest version of a Word document or an Excel spreadsheet. All of your old files end in a .doc or .xls extension and all of your new documents will end in a .docx or .xlsx extension (or .docm/.xlsm if containing macros).

Tools > Folder Options > View tab. Ensure the check box for Hide extensions for known file types is cleared. In Windows 7 or Vista, click Organize in Windows Explorer > Folder and Search Options > View tab to access the same option.